Systems and Storage of EVP files…

Attention: All EVP Researchers or Paranormal Investigators (or organization nerds)!

How do you organize your EVP files? What system do you use? As I continue to record EVP I have quickly realized that I need to officially adopt one system and stick with it to stay organized and to be able to reference and find them quickly. I have EVP from paranormal investigations (some of which have different levels of confidentiality), I have EVP from my own personal EVP sessions here at home, I have “possible EVP”, I have really good EVP, and of course I have whole, lengthy, unedited audio recordings. AHHHH! And then… does one also have a way of documenting details and information from that EVP along with the audio? For instance, do you have a word document that has the name of the EVP with details of where it was recorded, conditions in which you recorded in, who you were with, what steps you’ve gone though to rule things out, etc? I consider myself a pretty organized OCD nerd, but for some reason I haven’t been able to figure this one out yet. Advice is welcome!


Photo Credit: Moumou82

Photo Credit: Moumou82

Here are a few examples of what I’ve named EVP in the past…

EVP Session 4-1-12 Voice1 Tascam

Tascam is the name of the recorder the EVP would have been captured with. If I have other EVP from the same session I might call them “Voice2”, “Voice3”, etc. Maybe it isn’t a voice. Maybe I would call it “knock1” or something like that.

Then we have the problem of how I name EVP files that I have enhanced (amplification, noise removal, slowed tempo, etc). In those cases I might save another version of the above EVP as…

EVP Session 4-1-12 Voice1 AMP,NR Tascam

Or……. is it better to have the actual EVP message in the title? Such as… 

EVP4-1-12-Tascam-Its all over me

Oh, and I’m not done yet. Do I then store these EVP in folders by date? If you record every day does that get a little ridiculous?



About Patrick Keller

Patrick Keller is an educator, blogger, and the host of the Big Séance Podcast, which is a place for paranerds to have an open discussion on all things paranormal, but specifically topics like ghosts and hauntings, paranormal research, spirit communication, psychics and mediums, and life after death. He’s the founder of the now inactive Missouri Spirit Seekers and has spent a lot of time experimenting with spirit communication tools and techniques, such as EVP. Patrick also has a passion for spending hours at a time in cemeteries and loves cemetery photography. Visit! View all posts by Patrick Keller

4 responses to “Systems and Storage of EVP files…

  • Ash

    So are you planning to share these files? If not – I’d say confidentiality is a non-issue, right?

    Aside from buying a system to organize – you can organize each session in a folder. Organize those files however you want as your main system – what’s the one thing you’ll be searching for the most? I’d wager you’ll probably remember locations the most over anything else. Name the file by location and date, also throw in your word document of the transcription or notes. Name that folder – but when you name it, put every possible keyword in the folder title. I.e. “High quality EVP – Ashleys House – June 29 2012 – confidential”

    Then all you should have to do to find that particular EVP’s folder is search for it within your main folder on your desktop.

    But let’s say you want to have folders for everything, just for the sake of having a visual. Organize by location – name of the place, “Ashley’s House” or “Lemp Mansion” or whatever. Put those files in a folder called “EVPs by location.”

    Now, you also want to be able to search them by quality – so you create another folder called “High quality EVPs” and you put a short cut link in that folder to each of the related “location” folders. Making sense?

    You want to have another folder that they are organized by EVP quality – same scenario. All your files will be housed in one place, you’ll just be able to navigate to them from different folders based on shortcuts.

    You may want to look into storing some of this stuff online – might be a good one.

    Are your files saved as Mp3s? You can organize them in your iTunes library.

    • Patrick

      Thanks, Ash! You’re good at this. The only reason why I’d need to have a way of including confidentiality level in the file name is so I know if and how I can share them when quickly referencing them. Your short cut folder system would probably give me a seizure. 🙂 I like your thoughts in the idea above that though.

  • Mark Pierce

    I save them on a monthly basis. I use a date time location in the title. For example 04April 2100 hrs barn. When I listen to the file, I break each evp out by using the same format except adding evp#1 and so on. You can also put the evp in the title also. I bought a Terrabyte USB drive (500 gig) and store my stuff in it. I move files from the PC over to the drive on a monthly basis to avoid filling the PC up, and in case of PC failure I don’t loose a couple of years of recording.

    • Patrick

      Mark, between you and the response that I just got back from Randall Keller, I’m now paranoid about backing up my files. 🙂 Thanks for freaking me out. 🙂 Randall just sent LOTS of information about how he saves, files, and backs up. I KNEW he had to have some insanely OCD way of doing it… which I can totally appreciate… and I know it’s scary, but until now I hadn’t really thought about backing up.

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